Free au pair weekly schedule templates for host families
Free weekly schedule templates for au pair host families in the Netherlands. Includes sample schedules for school-age children and toddlers, with tips for staying within the 30-hour limit.
Creating a weekly schedule is one of the most important things you can do as an au pair host family. It sets expectations, prevents misunderstandings, and helps you stay within the Dutch 30-hour weekly limit. But where do you start?
We've put together practical schedule templates for different family situations. Use them as a starting point and adjust to your own routine.
Why a fixed schedule matters
Without a clear schedule, hours tend to creep up. A quick "can you also do the laundry?" here, an extra school pickup there, and suddenly you're at 35 hours. A written schedule prevents this by making the workload visible and concrete.
A good schedule also helps your au pair settle in. They know when they're working and when they're free, which makes it easier to plan language courses, meet other au pairs, or simply relax.
Template 1: Family with school-age children (ages 6-12)
This schedule works well when children are at school during the day. Tasks cluster around school runs and after-school hours.
| Day | Time | Hours | Tasks |
|---|---|---|---|
| Monday | 8:00-9:00, 15:00-18:00 | 4h | School drop-off, pickup, homework help, snack prep |
| Tuesday | 8:00-9:00, 15:00-18:30 | 4.5h | School drop-off, pickup, after-school activity transport, light cleaning |
| Wednesday | 8:00-13:00 | 5h | School drop-off, morning cleaning, laundry, grocery shopping, pickup |
| Thursday | 8:00-9:00, 15:00-18:00 | 4h | School drop-off, pickup, outdoor play supervision, meal prep |
| Friday | 8:00-9:00, 14:00-18:30 | 5.5h | School drop-off, early pickup, kids' activity, cooking dinner |
| Saturday | 10:00-15:00 | 5h | Morning childcare while parents are out, light tidying |
| Sunday | - | - | Day off |
Weekly total: 28 hours, which leaves a 2-hour buffer for unexpected tasks.
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This split-shift pattern gives the au pair free time during school hours for language classes or personal activities. Wednesday is intentionally a longer block, since many Dutch schools end early on Wednesdays.
Template 2: Family with a toddler (ages 1-3)
Families with young children need longer continuous blocks of childcare. This schedule focuses on mornings and early afternoons.
| Day | Time | Hours | Tasks |
|---|---|---|---|
| Monday | 8:30-14:30 | 6h | Morning routine, free play, snack, outdoor walk, lunch, nap time |
| Tuesday | 8:30-14:30 | 6h | Morning routine, playgroup, lunch prep, nap time |
| Wednesday | 9:00-14:00 | 5h | Creative play, park visit, lunch, nap time |
| Thursday | 8:30-14:30 | 6h | Morning routine, errands with toddler, lunch, nap time |
| Friday | 9:00-14:00 | 5h | Indoor play, tidying children's rooms, lunch, nap time |
| Saturday | - | - | Day off |
| Sunday | - | - | Day off |
Weekly total: 28 hours, with two full days off on the weekend.
Notice that the au pair's day ends after the toddler goes down for a nap. This gives clear boundaries and avoids the trap of "well, they're sleeping anyway, can you also do X?"
Balancing childcare and household tasks
Dutch au pair regulations allow both childcare and light household tasks. Childcare is the primary duty; household work should be light and secondary. There is no official split prescribed, but keep it realistic. An au pair is not a professional cleaner.
Reasonable household tasks include:
- Children's laundry and tidying their rooms
- Light cleaning of common areas
- Cooking simple meals
- Grocery shopping from a list
- Loading and unloading the dishwasher
Tasks that should not be assigned: deep cleaning, garden maintenance, ironing for the entire family, or anything requiring professional skills. Document these boundaries clearly in your house rules, so everyone knows what is and isn't expected.
Tips for making your schedule work
- Share it in writing: a shared document or app is better than a verbal agreement. Both sides can refer back to it.
- Review it monthly: schedules that worked in September may not work in January. Seasons, school holidays, and your au pair's own activities change.
- Track actual hours: compare planned vs. actual hours weekly. If they consistently differ, update the schedule.
- Mark flex time: designate 1-2 hours per week as "flexible" for things that come up unexpectedly. This way it's already accounted for.
- Include it in your documentation: a weekly schedule helps keep the week predictable and organized. Having one ready also saves time when your agency asks for it.
Export and share your schedule
With Opairly, you build your weekly schedule directly in the calendar and export it as a PDF or Excel file, formatted and ready for agency submissions or your own records. The export includes a signature section for both the au pair and host parents, which official documentation often requires. Try it free →
Final thoughts
Start with one of these templates, adjust it to your life, and revisit it regularly. When everyone knows what to expect, staying under the 30 hours takes little effort. Want to know what an au pair costs in total? See our breakdown of all au pair costs.
Sources
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